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MORE INFORMATION
There are two
available scenarios for creating the backup. The first is with
Outlook Express working; this is considered a standard backup.
The second is if Outlook Express is not responding; this is considered
more of a recovery. To back up the information in the second
scenario, skip to "Part 2: Locating the Identity on the
Hard Drive."
Part 1: Locating the Identity
in Outlook Express
The first action
is to locate the name of the identity or identities that are
to be backed up. By default, Outlook Express 5.x names the main
identity "Main Identity." However, if you are not sure
what the identity name is, use the following steps to find the
names of the identities configured in Outlook Express 5.x:
1. From the File menu, click Switch Identity.
2. The following warning message appears:
Are you sure you want to close all connections and windows for
the current identity?
Click the Switch button in this message.
3. In the Outlook Express dialog box that appears, you
will see a list of the identities that are currently configured
in Outlook Express. Note the name of the highlighted one, as
it is the one currently in use.
NOTE: Also note the names of any of the identities that you
want to back up, if you want to back up more than just the identity
that is currently active.
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Part 2: Locating the Identity
on the Hard Drive
After you have located the names of the identity, you need to
find the location of the identity files on the hard drive. If
Outlook Express is not functioning, you need to search the hard
drive for the identity files.
NOTE: The identity files are usually installed in the following
location:
HD:Documents:Microsoft User Data:Identities
Here are the steps to locate the identity, if it is not in the
default location:
1. From the File menu, click Find.
NOTE: If Sherlock starts, verify that the hard disk is to
be searched for files.
2. In the dialog box that appears, type the name of the identity
or the word "database" (without the quotes) that you
want to back up, and then press the RETURN key to start the search.
3. In the lower portion of the Find dialog box, double-click
the folder with the identity name to bring up a window with the
following items:
* Database
* Database Cache
* Mailing Lists
* Messages
* Rules
* Signatures
* Preferences
* Schedules
NOTE: These are the files that contain the data of the
identity.
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Part 3: Backing Up the Identity
To back up the
identity, copy the identity files into a folder with a different
name and location. To do so:
1. Create a new folder:
a. First go to the location where you want to create the backup
folder, and make it the active folder.
b. From the File menu, click New Folder.
NOTE: It is suggested that you name the folder "Mail
Backup" (without the quotes), but it is not required. If
you are backing up multiple identities, you may want to create
a new folder in the Mail Backup folder for each identity.
2. Click the identity folder.
3. Option+Copy the identity folder into the Mail Backup folder:
a. With the identity folder selected, press the OPTION key, and
then drag the folder on to the new Mail Backup folder that you
created earlier.
b. After you drop the folder into the Mail Backup folder, verify
that the files from the original identity folder were copied.
4. Repeat steps 1 through 3 for all the identities that you want
to back up.
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Part 4: Restoring Outlook Express
for Macintosh Data:
If you can no
longer access your data in Outlook Express, you need to restore
the data from the backup that you created in the preceding steps.
To do so:
1. In Outlook Express 5.x, click Switch Identity on the
File menu.
2. The following warning message appears:
Are you sure you want to close all connections and windows for
the current identity?
Click the Switch button in this message.
3. In the Outlook Express dialog box, click the New
button to create a new identity.
4. In the New Identity dialog box, type a new identity
name, set the Base initial settings to the Outlook Express
defaults, and then click OK.
5. The Outlook Express Setup Assistant appears. If you are only
importing the mail messages, follow the steps to configure an
account.
If you are going to restore all data from the backup, close the
Outlook Express Setup Assistant window, and then quit Outlook
Express.
6. On the Desktop, click Find on the File menu.
7. In the dialog box that appears, type the name of the identity
that you created in step 4, and then press the RETURN key to
start the search.
8. When the search results are returned, double-click on the
folder that shows the name of the identity that you created in
step 4.
9. Open the folder that contains the files that were backed up,
and then place it next to the newly created identity folder.
10. Copy the files from the identity folder located in the Mail
Backup folder to the new identity folder. To copy all of the
files, press the SHIFT key, and then click each file once to
select the identity folder. To copy just messages and address
book, select the following files
* Database
* Database Cache
* Mailing Lists
* Messages
Press the OPTION key,
and then drag the files to the new identity folder.
11. After dropping the
files into the new folder, you receive the following alert message:
Some items in this location have the same names as items you're
moving. Do you want to replace them with the ones you're moving?
Click OK to continue.
12. After the files are in the new identity folder, start Outlook
Express, and then verify that the data is available.
REFERENCES
How to Back
Up and Recover Outlook Express 4.x for Macintosh Data
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